Human Resources Program Coordinator

Position Close Date: July 14th, 2025 at 4:00PM

Salary: DOE 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Orientation & Onboarding Support

• Coordinate logistics for new hire orientation, including room setup, materials, technology, and catering.
• Prepare participant rosters, schedule speakers, and manage communication for orientation events.
• Maintain orientation content and support updates as needed to reflect evolving policies and culture.
• Assist new team members with onboarding questions and provide a warm and welcoming experience.

Training Curriculum Coordination

• Support scheduling and coordination of training sessions, including leadership development and compliance training.
• Track attendance, evaluations, and completion records through the Learning Management System (LMS).
• Assist with editing, formatting, and distributing training materials and handouts.
• Provide day-of support for facilitators and help manage session logistics and follow-up.

Recognition Program Administration

• Coordinate all aspects of the employee recognition program, including nomination cycles, tracking, communication, and award fulfillment.
• Manage service anniversary celebrations and ensure timely acknowledgment of milestones.
• Support the planning and execution of appreciation events and recognition campaigns.

Mentorship Program Support

• Assist with the administrative coordination of the enterprise mentorship program.
• Manage sign-ups, mentor/mentee matching, and event scheduling.
• Track participation, send communications, and gather feedback to support program improvement.
• Maintain documentation, program guides, and communications templates.

General Program & Office Support

• Provide responsive and professional support to team members and leaders involved in HR programs.
• Maintain accurate program calendars, records, and documentation.
• Assist in creating reports, presentations, and materials that support program visibility and success.

• Performs other special projects and duties as assigned.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Associate’s or Bachelor’s degree in Human Resources, Hospitality, Education, or a related field preferred.
• 2 years of experience in an HR, L&D, or program coordination role.
• Strong organizational skills with excellent attention to detail and follow-through.
• Customer service mindset with a professional and welcoming demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with LMS platforms or scheduling tools preferred.
• Ability to manage multiple tasks and adjust priorities in a fast-paced environment.
• Bilingual (English/Spanish) preferred.